Switch from SAP to reduce costs 70%

Executive Summary
Your midsize manufacturing business currently relies on SAP, a robust but costly enterprise resource planning (ERP) system. Monitorz offers a modern, cloud-based ERP solution tailored for manufacturers, delivering comparable functionality at 70% lower cost. This proposal outlines the financial, operational, and strategic benefits of switching to Monitorz, alongside a clear transition plan to minimize disruption.

Why Switch to Monitorz?

1. Significant Cost Savings

• 70% Cost Reduction: Monitorz’s pricing model eliminates the high licensing fees, maintenance costs, and infrastructure expenses associated with SAP. For a midsize manufacturer, this could translate to annual savings of hundreds of thousands of dollars.
• Predictable Subscription Model: Monitorz operates on a subscription-based pricing structure, offering transparency and scalability without hidden costs for upgrades or add-ons.
• Reduced IT Overhead: Unlike SAP, which often requires dedicated IT staff and on-premises hardware, Monitorz is cloud-native, minimizing the need for in-house technical resources.

2. Tailored for Manufacturing Needs

• Core Functionality: Monitorz provides end-to-end manufacturing management, including inventory control, production planning, supply chain visibility, and financial reporting—key areas where SAP excels but at a lower cost.
• Real-Time Analytics: Like SAP Business One, Monitorz offers real-time data insights, enabling better decision-making for procurement, production, and customer satisfaction.
• Industry-Specific Features: Monitorz supports discrete and process manufacturing, with tools for bill of materials (BOM) management, shop floor control, and quality assurance, aligning with the needs of midsize manufacturers.

3. Simplified Operations

• User-Friendly Interface: Monitorz’s intuitive design reduces the learning curve compared to SAP’s complex modules, enabling faster adoption across teams.
• Cloud-Based Flexibility: Access Monitorz from anywhere, supporting remote work and multi-site operations without the need for costly SAP NetWeaver integrations.
• Automation: Monitorz automates repetitive tasks like inventory tracking and order processing, addressing the 39.1% of midsize manufacturers who cite weak procurement and supply chain processes as growth barriers.

4. Scalability and Future-Proofing

• Grow Without Complexity: Monitorz scales seamlessly as your business expands, avoiding the costly reconfigurations often required with SAP S/4HANA upgrades.
• Regular Updates: Monitorz delivers automatic updates, ensuring access to the latest features without the disruption of SAP’s quarterly release cycles.
• Integration Capabilities: Monitorz integrates with existing tools (e.g., CRM, eCommerce platforms), providing flexibility without the need for expensive SAP add-ons.

Addressing Concerns

• Data Migration: Transitioning from SAP to Monitorz is supported by a dedicated migration team, ensuring data integrity for financials, inventory, and customer records. Monitorz’s cloud architecture simplifies this process compared to SAP’s on-premises setups.
• System Reliability: Monitorz is built on a secure, scalable cloud platform with a proven track record in manufacturing, offering uptime guarantees comparable to SAP’s enterprise-grade solutions.
• Training and Support: Monitorz provides comprehensive training and 24/7 support, minimizing downtime and ensuring your team is equipped to use the system effectively.

Transition Plan

1. Assessment (2-4 Weeks):
   • Conduct a business process review to map SAP workflows to Monitorz.
   • Identify customization needs and integration points.
2. Data Migration (4-6 Weeks):
   • Extract and clean SAP data, ensuring compatibility with Monitorz.
   • Perform test migrations to validate accuracy.
3. Implementation (6-8 Weeks):
   • Deploy Monitorz in a phased approach, starting with core modules (e.g., inventory, production).
   • Train staff using tailored workshops and Monitorz’s online resources.
4. Go-Live and Optimization (Ongoing):
   • Launch Monitorz with parallel SAP operation for 2-4 weeks to ensure stability.
   • Monitor performance and refine configurations based on user feedback.

Financial Impact

• Current SAP Costs: Assume $500,000 annually (licensing, maintenance, IT staff, hardware).
• Monitorz Costs: Approximately $150,000 annually (70% less), including subscription and minimal support fees.
• Payback Period: Savings of $350,000 per year, with implementation costs recouped within the first year..
• Additional Savings: Reduced IT complexity and faster order processing.

Case Study
A midsize distributor switched from SAP Business One to Monitorz in 2024. By leveraging Monitorz’s cloud-based ERP, they increased sales 107%, reduced annual operating costs by 18% and cut order processing time by 23%. The transition took 14 weeks, with no production downtime.  
Conclusion
Switching to Monitorz offers your business a rare opportunity to reduce costs by 70% while maintaining the robust functionality needed to compete in manufacturing. With a streamlined transition plan, tailored features, and ongoing support, Monitorz empowers your team to focus on growth, not system complexity. We recommend scheduling a demo to explore Monitorz’s capabilities and discuss your specific needs.
Next Steps

• Schedule a Demo: Contact Monitorz to see the platform in action.
• Request a Cost Analysis: Provide current SAP expenses for a tailored savings projection.
• Engage Stakeholders: Involve CFO, IT, and operations leaders to align on transition goals.